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1408/1416 Phone User Guide. IP Office For additional support telephone numbers, see the Avaya 1.11.2 Call Apperance Buttons.Accessing Avaya Voicemail. 1. Dial 202-478-1000 or 202-478-1400 or press the. Message button on your Avaya phone. 2. Enter your passcode (temp passcode AVAYA OFFICE PHONE MANUAL. ANSWER INCOMING CALLS speaker, you must use the handset to speak to the caller. MAKING A CALL To add a speed dial button:. Press Call or OK to call the number displayed in the call record. Answer A Call. 1. Lift handset or press speaker button. If using a headset – press the headset TELEPHONE KEYS AND FEATURES. MESSAGE LAMP /RINGING INDICATOR: ON: Indicates new messages in your voicemail box, flashing indicates a ringing call. The PHONE button will bring you the Main Screen that shows your line and pre-programmed buttons on your phone. • The HOME button will bring up programming Speaker. Press the Speaker button to use the speakerphone. To take a call off speakerphone, lift the handset or press the Headset button. Call/Line. Appearance