The achievement of this safety plan may not always rely on the delivery of security services. For example, a safety plan may include fencing requirements, lighting, traffic management systems, provision of shelter, first aid facilities etc. A safe event can be made secure through planning in the following areas: Safety Guidelines for Lightning • No location outdoors is safe from lightning! Again: No location outdoors is safe from lightning! • Develop your safety plan prior to the event and designate someone responsible for event safety. See Event Safety Plan on Page 9. • Everyone is ultimately responsible for his or her own safety. Special Event Safety Plan (SESP) This is a form that must submitted to Safety & Risk Management at least 30 calendar days prior to the event start date - Special Event Safety Plan (SESP) .pdf to include a layout diagram of the event set-up and any promotional material. The SESP form is required for all events that include (but not limited to): Grid Plan of Site Event Safety Management Plan Emergency Plan Fire Risk Assessments First Aid & Medical Emergency Plan incl. calculations Stewarding & Security Plan incl. calculations Location plan(s) [scale 1:25000] Site plan(s) [scale 1:1250] Detailed plans or drawings of specific structures and internal layouts [scale 1:100/1:50/1:20] as for public safety planning is the emergency management agency. If this is the case, emergency management will typically lead the way in coordinating the event planning effort (The Planning Team section, para. 4). Advantages of a Team Approach A team approach to planning offers many benefits, including: • A sense of ownership. SPECIAL EVENT PUBLIC SAFETY & EVENT MANAGEMENT PLAN . Return To: Seattle Special Events Office . specialeventsoffice@seattle.gov Chris Swenson, Special Events Committee Chair Phone: 206-733-9245 PO Box 94708, Seattle, WA, 98124-4708 Fax: 206-684-7025 . This template has been producedto aid event organi zers in planning safe and excitingevents Special Event Public Safety Plan INTRODUCTION Special events such as outdoor concerts, festivals, rodeos, and off-road racing events provide important opportunities for social and cultural interaction. With increased focus on health and safety issues, there is renewed focus on planning for events and a need for guidelines that will help event A safety plan needs to be adequate and proportional for the event which means that a safety plan for a small conference in a hotel venue will be significantly smaller than a safety plan for a 10,000 person festival. Keep it Dynamic. An effective safety plan is one that is constantly updated as a project develops. EVENT SAFETY PLAN Document Checklist This checklist has been made available by the Department Sports, Arts and Culture as a guide to event organisers on the documents that are required to be included in an Event Safety Plan based on the Safety at Sports and Recreational Events Act (SASREA) and the Occupational Health and Safety Act. Jimmy Khaw at jimkhaw@mit.edu. Any questions about event/project safety can also be sent to this email address. Once the form has been reviewed, we will contact you with any remaining questions or issues, and to let you know when the event is approved. Thanks! Event Safety Plan: (Name of Event) NIH COVID-19 In-Person Meeting/Event Safety Plan Template and Instructions . Meeting/event planners or hosts should complete the form below prior to informing participants that the event will be in-p